Project Management is the process by which approved work is managed and brought to completion within the pre-defined budget, and timelines while realizing the pre-defined objectives.
Project Management is the process by which approved work is managed and brought to completion within the pre-defined budget, and timelines while realizing the pre-defined objectives. Projects may be worked on if they are selected to become part of a release, or they may also be worked on independently of a release.
The Project Management process will be used to manage all approved work. The Project Management process may be initiated for projects that are part of a release or projects that fall in between releases.
The Chaptert President not directly involved in the Project Management process and is informed of the projects progress. This includes being informed of the Project Plan, and Project Change Requests, the decisions pertaining to change requests, project completion and the Post Implementation Review.
The Initiative Lead is responsible for performing most of the Project work. This includes the tracking and recording of the project's status in the Project Status Report, and the preparation of the Project Plan and any Project Change Requests. The Initiative Lead will also be informed of decisions regarding the approval of Project Change Requests, when the projects has been deemed completed and of the findings of the Post Implementation Review. The Post Implementation Review will not be performed by Initiative Leads to ensure the findings are objective.
External Stakholders are informed of the completion of the project and possibly of the Post Implementation Review.
The Leadership Team is directly accountable for the approval of Project Change Requests that affect a projects scope, budget or schedule. Since the Leadership Team prepares the Release Plan and have an overall view of all the ongoing projects, they are best able to determine if the extra resources can be spared for any one initiative. The Leadership Team will be accountable for the creation of the Post Implementation Review. The Leadership Teams view of all of the projects means that they are the ideal group to rank the success of the projects based on each project's Project Plan. The Leadership Team is also accountable for presenting the Post Implementation Review with the EWB membership.
The Membership is informed of the completion of the project and the Post Implementation Review.
The National Office is informed of the completion of the project and the Post Implementation Review.
Non-member paticipants are informed of the completion of the project and the Post Implementation Review.
The Team Lead is accountable for the creation of a number of tasks including the Status Reports, Project Plans, and Project Change Requests. They are informed of the decisions the Leadership Team make in regards to the approval of Project Change Requests and of the Post Implementation Review.
The Project Management Process is normally initiated for each project that is selected tobe part of a release in the Project Selection Process. The Project Management Process may also be initiated for a project that is not part of a release must must be worked on before the initiation of the next release.
Once the Project Management Process is inititated, the Initiative Lead will begin Status Reporting. Status Reporting is intendedn to provide the Leadership team with an idea of how projects are tracking releative the agreed upon objectives, budget, scope and schedule. The Status Reports will also contain a Rick Log which will include identified risks and the analysis of these risks. In addition, Status Reports will include a listing of the Project Change Requests initiated for that project.
The Project Plan will be produced by the Initiative Lead and will include the management strategy for the project's budget, schedule and scope. The plan will include the estimated costs and the budget alloted for the project. A human resources plan will be included which will list the assigned resources, the hours each resources is expected to put in and how communication within the team will be conducted. The Risk Management plan is a critical component of the plan and will include a listing of the identified risks, qualitative and quantitative analysis, rick response and how risks will be monitored and controlled.
The Project Change Request is only required if a change to the project's budget, scope or schedule is required. The Project Change Request is also prepared by the Initiative Lead and it will contain a brief description of the change, the reasoning behind the change including the costs and benefits, and the impacts of the change to the projects scope, budget and schedule.
Project Change Requests must then be approved by the Leadership team before changes to the project are made. The Project Change Request must be evaluated based on the benefits and costs while being mindful of the restraints on the EWB Toronto CHapter regarding funds, resourcing and time.
Once the Initiative Lead feels the project is complete they will notify the Team Lead who must ultimately determine that the project's objectives have indeed been realized. If some objectives cannot be realized these objectives will be included in the Post Implementation Review along with reasoning.
Finally, the Leadership Team will present the results of all Post Implementaion Reviews will be presented to the EWB Chapter Membership.
All projects will have the %Change Requests reported.
The percentage change to scope, budget and schedule will be recorded and used so that the team can improve on estimates prepared on future projects.
The Project Management Process will be audited to ensure the Project Plan and PIR are completed with an acceptable level of quality.