Project Selection is the process by which and idea for work is detailed in a plan and cost benefit analysis, ranked against all other possible work types, selected then added into a release.
Project Selection is the process by which and idea for work is detailed in a plan and cost benefit analysis, ranked against all other possible work types, selected then added into a release. The purpose of this process is to give decision makers a view of all the possible projects to be undertaken, the costs and benefits of each, and required resources and costs so that the projects that provide the greatest benefit at the least cost are selected to be part of a release and worked on by EWB members.
All projects regardless of size will have to be selected by the Project Selection process. Items that are not selected to become part of a release may be carried over to compete w for resources as part of the following release.
The Chapter President first become involved in a potential project as the Team Lead decides to proceed with a potential project or not. The decision to cancel or postpone the potential project will be run by the Chapter President. If a potential project proceeds to the Project Planning stage then the Chapter President is informed of this, as is the rest of the team. Project Plans will be uploaded to the EWB Toronto Chapter repository so that all team members have access to the information.
The Chapter President is accountable for the Project Ranking decision and must ensure that the Leadership team delivers this ranking based on the delivered Project Plans. The Chapter President is informed of the Release Plan which outlines the initiative that will be worked on and completed during the release period.
External Stakeholders may be involved in the preparation of the Project Plan and Release Plan. In cases where ther project Requestor is gathering information from an External Stakeholder the Stakeholder will be consulted on the preparation of that Project Plan and will be informed of wether or not the project is part of the release.
The Leadership Team is consulted on the decision to proceed with an initial project request. They are also informed of the creation of the Project Plan and will be directly responsible for ranking the potential projects. Once projects are ranked, the Leadership Team must consider given the available resources of time, resources and funds how many of the top priority potential project can be undertaken as part of the release.
The Membership may be consulted on the creation of the Project Plan and will be informed of the projects that have been selected to form the release.
The National Office may be consulted on the creation of the Project Plan and will be informed of the projects that have been selected to form the release.
The Membership may be consulted on the creation of the Project Plan.
The Requestor is anyone who identifies the opportunity a potential project provides and is willing to submit a Project Proposal and Project Plan. The Requestor will be responsible for gathering information from a variety of sources and also answering questions pertaining to the potential project. They will praprare both the Project Proposal and the Project Plan, then be informed of the ranking of the project and whether is will become part of the release.
The Team Lead is someone that lead a particular area such as Advocay. The Team Lead may be getting requests from Team Members (Requestors) and will be accountable for determining if the potential project holds water. If it does than the go ahead is provided for the Requestor to prepare the Project Plan. If not, the potential project may be cancelled or postponed to a later date.
The input into the Project Selection Process is any idea from any source. It requires someone though to Champion it and this person is the Requestor.
The Project Proposal is a high level document that provides the outline for the potential project, and some high level benefits and costs. This document is prepared by the requestor and overseen by the Team Lead.
Decision to ProceedEdit
The decision to proceed is made by the Team Lead and it is based on the content of the Project Proposal. More effort is required to create the Project Plan and this gate ensures that potential projects that have little chance of providing a real benefit are continued draining EWB resources. Potential projects that are selected will then have Project Plans developed.
The Project Plan is also preapred by the Requestor. In this plan the Requestor will outline how the potential project aligns with the strategic goals of the EWB, provide a project schedule, costs, benefits and some direction as to how the project will be managed. The Project Plan will be used to compare all of the possible projects and to select the best projects to form the release. All Project Plans will be uploaded to the EWB repository so that all members can learn about the potential work entering the group.
Next, all potential projects will be ranked. The alignment with strategic goals, the cost of the potential project in terms of resources, funds and time, and its benefits will all be used to rank the projects in priotity order. This activity will be performed by the Leadership Team and the Chapter President will be held accountable. The Requestor and Team Lead will be informed of this ranking.
Define the ReleaseEdit
The next step is defining the release. Here, the Leadership Team assesses the groups resource, time and funds constraints. The Leadership Team then selects the top priority projects that can be completed given the constraints. The projects that do not form part of the release may carry over to the next release.
Once the release is defined the work on the projects may begin. The initiated projects are a direct output of the Project Selection Process.